Attendance Procedures & Forms

Attendance Form

Parents may use our online attendance form to submit all-day absences, late arrivals, and early checkouts.

All-Day Absences Attendance Line

Parents may call the Attendance Line at 703-319-2727 for all-day absences

  • In the voicemail message or written note, please include the following:

    • Student’s first and last name spelled clearly or slowly;
    • Student ID Number;
    • Specific information regarding reason for absence, including if necessary, illness diagnosis or symptoms and whether or not the student has seen a physician.
    • Please indicate whether your child has any of the following symptoms:
      • Feeling feverish or chills
      • Fever greater than or equal to 100.4 F
      • Headache (not due to another health condition, hunger, menstrual cramps stress, or injury)
      • A new cough (not due to another health condition)
      • Shortness of breath or breathing difficulties (not due to diagnosed respiratory condition or if different than normal pattern of chronic condition)
      • A new sore throat (not due to another health condition)
      • Congestion or runny nose (not related to allergies or health condition)
      • Fatigue (more tired than normal or sudden onset)
      • New muscle pain (not due to another health condition or that may have been caused by a specific activity such as physical exercise))
      • New loss of taste, smell, or appetite
      • Abdominal pain (not due to hunger, constipation, injury, or stress)
      • Nausea, vomiting or diarrhea
    • The Parent/Guardian phone number (for verification) and signature must be included on all written notes.
  • Emailed excuses will not be accepted.

 

Pre- Arranged Absences

Parents / Students complete the Oakton Prearranged Absence Form  at least one week (five school days) prior to the first day of the absence.

The following process will be followed as we navigate the virtual return to school:

  • All portions of the form must be completed. The form with absence details will be reviewed by Oakton Administration (to determine whether the absence will be excused or unexcused).
  • Students are permitted a maximum of three days per year for events like college visits, religious holidays, and required family trips.

 

Late Arrivals

Students arriving late after 8:10 AM will be marked unexcused tardy. 

  • Parents may use our online attendance form to report a partial day absence. 
  • Please do not call the attendance line for late arrivals.  Students must have a hand written note from a parent or doctor.  If you would like to fax a note, our fax number is 703-319-2708.
  • If a student does not have a note, he/she will be marked "unexcused tardy" and must present a note to the Attendance Office within 48 hours for the tardy to be changed to excused. 
  • In the note, please include the student name, time the student is coming to school, the reason for the tardy, a parent/guardian signature, the student ID, and contact phone number for follow-up.
  • Valid tardiness reasons include illness or family emergency
  • The following will not be excused: oversleeping, power outages, car trouble, traffic, and missing the bus. Students will be given a pass to enter their assigned class after checking in at the Attendance Window.

 

Tardiness/Unexcused Absences

Students who are late to class without a valid pass will be recorded as unexcused tardy. Students who miss class without a valid reason or do not follow the procedure will be recorded as unexcused absent. Both of these behaviors may lead to a referral to the Oakton administrative team.

 

Early Checkout Procedures

Students checking out of school early must bring a note to the Attendance office. If the note is for a valid absence the student will be issued a pass to leave class at the appointed time.

  • Parents may use our online attendance form to report a partial day absence. 
  • Every student must sign out through the Main Office prior to leaving the building.
  • If a student leaves campus without permission or without checking out, they may be subject to disciplinary action.
  • Due to check-out volume, phone calls are not accepted for check-outs. Please write the appropriate note.
  • If your student does not have a note, you can come in to the main office to provide one or you can fax a note to our fax number: 703-319-2708.  Email notes are not accepted.
  • In the check-out note, please include the student name, time the student will leave school, when they will return (if applicable), the reason for the check-out, a parent/guardian signature, the student ID, and contact phone number for follow-up.
  • If returning to school that same day, students must check in at the Attendance office before going to back to class, even if it is between classes.